RIMAS for DOS Software

To: All Users of (Advanced) RIMAS for DOS

From: The SHARED LOGIC Group, Inc.

Re: Material Purchases Cash Advance and Setup

Date: March 8, 2000

Setup

In COMMODITY INVENTORY, set up Commodity Code [ADV}

Description: PURCHASE ADVANCE

Product Type: ADJ

GL Account#: (Your Purchase Advances Account#)

Current Purch Price: 0.0000/um:  EA

Current Sales Price: 0.0000/UM:  EA

History/Tag: Y

Enter Advance and Print Check

From MATERIAL PURCHASING (SCALE) choose #1, Enter Material Purchases

Enter all the information up to the Adjustment field

Adjustment:  ADV

Amount: (Enter as a POSITIVE number)

Enter through to Pay By field

Pay By: S

Enter the rest of data, SAVE, and Scale Check will print

Book Advance To Vendor Account

From MATERIAL PURCHASING [SCALE] choose #1, enter Material Purchases.

Enter all the information up to the Adjustment field.

Adjustment ADV

Amount: (enter as a NEGATIVE number)

Enter through to Pay By Field

Pay By: C (will deduct from Accounts Payable and History)

Settlement

When settling with vendor, choose to pay the Negative invoice first. The advance payment will then appear on the Settlement Report or the check stub.