RIMAS NT/P Software Installation

To: All Users of RIMAS NT/P for Windows

From: The SHARED LOGIC Group, Inc.

Re: Brokerage Concepts

Date: March 24, 2000

Before discussing the individual tasks in this module, we will look at how the brokerage system works in conjunction with the other modules in RIMAS NT/P.

1. The first action is to enter a sales contract using the Sales Contract module.

2. Designate it as a ‘Brokerage’ contract by using the group or type field.

3. Enter one or more purchase contracts in the Purchase Contracts module to fill the sales contract that was entered.

4. Designate these contracts as ‘Brokerage’ contracts. However, in the case of the purchase contract, the program will request that you enter the sales contract that the purchase is planned to fill. This entry of a sales contract on each brokerage purchase contract is used throughout the system to establish the relationships among the contracts.

5. The next event that might occur is the receipt of a shipping notice from one of the material suppliers. This is the point at which the set of brokerage programs becomes involved because you will use the Brokerage Entry tasks to enter the data regarding the shipment. The result of entering data into the Brokerage Entry task is the creation of both the Material Receiving and Material Shipping records, as though they were entered separately into these individual modules.

From this point on you may follow the course of action that best suits your needs as additional data becomes available to complete the processing of the purchase and sales transactions.

Since records were created in both the purchase and sales modules, you could complete the processing of the brokerage transaction in these modules. This is the normal manner in which the purchase is eventually paid and the sale is eventually billed.

On the other hand, additional data could continue to be added to the brokerage transaction by re-accessing the previously entered record, entering the additional data and then resaving the records.

All daily reporting and posting is accomplished by the Material Receiving and Material Shipping modules.