RIMAS NT/P Software Installation

To: All Users of RIMAS NT/P for Windows

From: The SHARED LOGIC Group, Inc.

Re: General Ledger – Period End Processing

Date: March 8, 2000

The following is an outline of the programs that should be run and procedures that should be followed at the end of the period, related to reporting and closing the General Ledger.

This discussion begins at the point that all normal, daily functions have been completed for the last day of the period that is about to be reported and closed. The only requirement is that all activity for the current period be completed before you proceed with this procedure.

1. Ensure that all other Sources have been updated and posted to G/L.

2. Print General Journal Register, which includes G/L Distribution by Period.

3. At this point, you should ‘reconcile’ the activity for the G/L period.

a. Confirm Net is zero.

b. Make adjusting entries if necessary.

4. Update to Post for Source G/L.

a. Print Posting Register for Source G/L.

b. Post to G/L for Source G/L.

After all of the transactions have been posted, the following reporting should be performed.

5. Print the Trial Balance.

6. Print Financial Statements.

7. Run Close Current Period in the Closing/Budgeting tab.

You may now continue processing the new period. Any activity entered after this point that should have been part of the period that was just closed should probably be posted to the new current period. Under normal circumstances, you should not post additional transactions to a period that has been closed.