RIMAS NT/P Software Installation

To: All Users of RIMAS NT/P for Windows

From: The SHARED LOGIC Group, Inc.

Re: Payroll – Period End Processing

Date: March 8, 2000

The following is an outline of the programs that should be run and procedures that should be followed at the end of the period, related to reporting and closing Payroll.

This discussion starts after the last payroll that is to be changed has been processed and is for the current accounting period. Run whichever of the following reports is needed, although none are required for the operation of the Payroll or General Ledger systems.

The following programs should be run at the end of each accounting period:

1. Pension Register

2. Period-to-Date Register

3. Check Register

At the end of each quarter, you may choose to run (for tax filing purposes) any of the following:

1. Quarterly Earnings Tax Register

2. Unemployment Tax Register

At the end of each half, you may choose to run (for tax or insurance purposes) the following:

Workers Comp Register

At the end of each year, you may choose to run any of the following:

1. Period-to-Date Register

2. Payroll W-2 forms

At this point, you should interface to the General Ledger by doing the following:

1. Payroll Posting Register

2. Update Payroll batch to G/L.

3. Print Posting Register for batches that were just updated.

4. Post Payroll to G/L.

You may now continue processing the new period. Any activity entered after this point that should have been part of the period just closed should be posted to the new current period.

Commodity Inventory

The following is a outline of the programs that should be run and procedures that should be followed at the end of the period, related to reporting and closing Commodity Inventory.

This discussion starts after the last entry, production and adjustment has been processed. Run whichever of the following reports is needed.

The following programs should be run at the end of each accounting period:

1. Summary Register for Purchases

2. Summary Register for Sales

3. You are now ready to merge Commodity Inventory to G/L. Proceed as follows:

a. In the G/L module, run Update to Post for source C/I.

b. In the G/L module, print the Posting Register for source C/I.

c. In the G/L module, run Post to G/L for source AC/I.

You may now continue processing the new period. Any activity entered after this point that should have been part of the period just closed should be posted to the new current period.
Freight Accounting

The following is an outline of the programs that should be run and procedures that should be followed at the end of the period, related to reporting and closing Freight Accounting.

This discussion starts after the last purchase and sale transactions have been processed.

The following programs should be run at the end of each accounting period:

1. Accrual Trial Balance

2. You are now ready to merge Freight Accounting to G/L. Proceed as follows:

a. In the G/L module, run Update to Post for source Freight.

b. In the G/L module, print the Posting Register for source Freight.

c. In the G/L module, run Post to G/L for source Freight.

You may now continue processing the new period. Any activity entered after this point that should have been part of the period just closed should be posted to the new current period.